General Service Administration runs the GSA Advantage! as an ordering service for the government agencies to buy from commercial companies. The main focus of GSA Advantage! is to reduce the time and the cost of purchasing commercial goods.
Do you have a company and interested in selling your products or services to federal government agencies? Well, sure but the competition is very high so you need to know how you stack up against others.
As for the buyer’s perspective, anybody can see and compare the list of products and services offered. Federal employees can purchase goods from the GSA Advantage! by using GSA SmartPay, GSA Activity Address Code, or a Department of Defense Activity Address Code.
Although the GSA Advantage! is no longer limited to federal employees, state and local government entities cannot use the methods above. Instead, state and local government entities must use their state or local government issued credit card to make purchases. The purchases can be made under the Cooperative Purchasing Program or the Disaster Recovery Purchasing Program.
At any given time, there are millions of products on the GSA Advantage! Catalog. According to the newly issued GSA Advantage Catalog for 2023, here are the main categories.
- Toner and Ink Cartridges
- Toner Cartridges
- Ink Cartridges
- Office Products
- Office Machines and Equipment
- Calendars and Personal Organizers
- Mailing and Packing Supplies
- Basic Office Supplies
- Furniture and Furnishings
- Dormitory and Quarters Furniture
- Industrial Storage
- Housewares and Cleaning
- Cleaning Supplies
- Kitchen and Breakroom supplies
- Safety Products
- Medical and First Aid
- Safety Storage Cabinets
- Security Cabinets
- Tools and Hardware
- Electrical and Electronic Tools
- Scissors, Shears, Snips, and Cutters
- Outdoor Equipment
As you can see, not many new items added in 2022. For the most part, the items are pretty much the same as last year. But there have been some additions to the catalog which were expected by a large number of people. The highlights of new items in the GSA Advantage! Catalog are as follows: notebooks, weatherproof labels, packing tapes with dispensers, inspection mirrors, barricade tape, single pedestal desks, and writing desks.
To download the full 538-page catalog, click the button below. The information on the catalog includes the product descriptions and different ways to reach the sellers to buy the products and services.
Uploading a GSA Advantage Catalogue
Uploading a GSA Advantage catalog can be a difficult task if you’re not familiar with the process. It involves creating a price list, approving it, and then uploading it to GSA Advantage. Once approved, you can start receiving orders. Once you’ve listed your products, GSA will issue purchase orders (POs) through the GSA Purchase Order Portal. Then, your suppliers will process the orders and collect credit card payments.
GSA provides free software for uploading catalogs. The SIP program allows you to update contact information and product information. This software also allows you to upload images and other files. Once uploaded, your new catalog will be live on your GSA Advantage website within 24 hours. You can also use Electronic Data Interchange (EDI), but you need a Value-Added Network or software provider for this.
When uploading a catalog to GSA Advantage, be sure to update the price list to reflect the latest price changes. Then, follow the upload instructions to ensure your product catalog will be available for federal buyers. Remember, if you make any changes to your product catalog, it’s important to submit them before the 30 days are up.
In addition to updating your price list, you should update the T&Cs, terms and conditions, as well as the GSA Advantage Catalog. Adding the terms and conditions to the contract is important because contracting officers use these terms to issue purchase orders. Without these documents, they cannot issue the order.
Updating a GSA Advantage Catalog
How to Update a GSA Advantage Catalog can be a challenging process for many contractors. The process can be time-consuming and error-prone, and contractors have complained about its inability to handle large catalogs with many line items. There are also many built-in limitations that can prevent users from uploading their catalogs correctly. Luckily, there are alternatives.
You can update your GSA Advantage catalog through EDI. This allows you to add recent price changes and temporary sales prices, as well as TAA and ETS compliance checks. The system also keeps a history of uploaded GSA contract modifications. In addition, you can import your data from archives or easy SIP data.
Once you have completed this process, the data from your catalog is reviewed by the contracting officer. You will receive notification via email, FAX, or phone. If the data from your catalog was rejected, you can resubmit it within 30 days. The CO will review your file and notify you accordingly.
Once you have your updated price list, you can begin searching for potential government buyers. GSA Advantage is a powerful tool to showcase your products and services. It is the government’s preferred electronic purchasing portal, and it helps federal agencies find a wide variety of products and services. State and local governments as well as the federal government use the system to buy goods.
Using EDI to transmit data to the GSA
Using EDI to transmit data to the GSA Advantage Catalog is a great way to save time and money when processing orders and catalog data. EDI is a standard electronic format used for transferring data between computer systems. It is widely used by government agencies and companies to exchange data. There are several types of EDI systems available on the market.
EDI was developed to automate purchasing and financial functions. It can transmit public requests for quotation, purchase orders, invoices, and payment orders/remittance advice. Many major supply agencies are now utilizing EDI to establish an electronic procurement cycle. In the U.S., a committee has been set up to make sure that national and international EDI standards are adopted in the same way.
Using EDI to transmit data to the GSA Advantage Catalog can help you keep the catalog up-to-date with the latest changes in product and price information. EDI can also be used to check for TAA and ETS compliance. EDI can also be used to import data from archives.
The CCP is a web-based application that will eventually replace the Schedule Input Program (SIP) used to submit catalog data to GSA Advantage. However, GSA is not just replacing SIP; it is also redesigning the entire process for contract modifications. The new process requires a two-step submission process and GSA approval. In the meantime, contractors can update catalogs within CCP and transmit updated data to the GSA Advantage. The CCP system supports multiple concurrent users.