Should I Send Money Certified Mail to the IRS?

When it comes to paying taxes, one common question is: Should I send money certified mail to the IRS? The short answer is yes, and here’s why. Certified mail provides proof of mailing, a tracking number, and confirmation of delivery—all critical for ensuring your payment reaches the IRS safely and on time. Tax payments are too important to risk getting lost in transit, especially with deadlines looming and penalties for late or missing payments. Using certified mail adds an extra layer of security and peace of mind, making it a reliable option for sending checks or money orders to the IRS.

Why Use Certified Mail for IRS Payments?

Certified mail is an excellent option for sending payments to the IRS because it offers several key benefits:

• Proof of Mailing: You’ll receive a receipt showing when and where you mailed your payment.
• Tracking: A unique tracking number allows you to monitor your payment’s journey in real time.
• Delivery Confirmation: You’ll get a record showing when your payment was delivered and who signed for it.

These features are particularly useful if there’s ever a dispute about whether or not your payment was received.

What Happens If You Don’t Use Certified Mail?

If you send your payment via regular mail, there’s no way to prove that it was sent or received. This can lead to serious complications if the IRS claims they didn’t get your payment. Without proof, you could face late penalties, interest charges, or even collection actions. Certified mail helps you avoid these risks by providing verifiable evidence.

Alternatives to Certified Mail

While certified mail is a popular choice, there are other secure methods for sending money to the IRS:

• Electronic Payments: The IRS offers online payment options like Direct Pay and the Electronic Federal Tax Payment System (EFTPS). These methods are fast, secure, and provide immediate confirmation.
• Private Delivery Services: Approved carriers like FedEx or UPS also offer tracking and delivery confirmation but may cost more than certified mail.
• Money Orders: If you prefer not to use personal checks, a money order can be sent via certified mail for added security.

How to Send Money via Certified Mail?

1. Prepare Your Payment: Write a check or obtain a money order payable to “United States Treasury.” Include your name, address, phone number, Social Security number (or EIN), tax year, and form number on the memo line.
2. Use the Correct Address: Verify the appropriate IRS mailing address for your state and type of payment on their official website.
3. Visit Your Local Post Office: Request certified mail service when mailing your payment. You can also add Return Receipt service for extra assurance that your payment was delivered successfully.

Tips for Avoiding Payment Issues

• Double-check all details on your check or money order before sending it.
• Mail your payment well before the deadline to account for potential delays.
• Keep copies of all documentation, including your certified mail receipt and tracking information.

Pros and Cons of Certified Mail

FAQs