The US Citizenship and Immigration Services or shortly known as the USCIS requires every employee in the United States to fill out a copy of Form I9 and present it with documents that establish their identity and work authorization.
Form I-9 is a mandatory form that every employee must file and furnish their employers with a copy within three days of the hire. When ignored, there are USCIS penalties imposed on both the employee and the employer. If an employee doesn’t present their Form I-9 with the permitted documents, it gives the employer the reason to rightfully terminate the employee, as it can bring monetary penalties.
This article will provide you with an online fillable copy of Form I-9 you can print out a paper copy or save it as a PDF file to email to your employer along with answering the commonly asked questions about it.
File Form I-9 online
The above fillable copy of Form I-9 is fillable online. Click on get Form I-9 and start filling out the boxes. If it’s your first time filing it, take a look at the Form I-9 instructions to file to not have errors on the document. Though it isn’t as painful as a tax return when you file it incorrectly, you’ll still want to file it the way it should be filed.
Documents to present with Form I-9
There are two reasons why you need to attach documents to your I-9. The employer needs proof of identity and authorization to work in the United States. While some documents establish both, you’re most likely to present different documents with your I-9 to establish who you are and you have the authorization to work in the United States.
Documents that establish identity
- Driver’s license
- Federal, state, or local ID card
- Student ID with photograph
- Voter’s registration card
- US Coast Guard Merchant Mariner card
- US military card
- US military dependent’s ID card
- Canadian driver’s license
- Social Security Account Number card
- Certification of report of birth issued by the Department of State
- US Citizen ID card (I-197)
- Certified copy of birth certificate or the original copy
- A document issued by the DHS stating that the person is authorized to work in the United States
Documents that establish both
- US passport book
- US passport card
- Native American tribal document
- Permanent resident card (Green Card)
- Foreign passport with I-551 stamp or printed immigration visa that’s machine-readeable
- FMS or RMI passport with Form I-94 or I-94A
- Form I-766 with photograph
How to submit these documents?
First and foremost, your employer cannot dictate which documents you can present. It’s up to you to choose either one of these documents. The most convenient document for most people is a copy of their US Passport Card. Considering not many have these passport cards, you can submit two separate documents like a driver’s license and a certified copy of your birth certificate.
Note that you aren’t necessarily required to submit the actual document. A scanned paper copy stapled to your Form I-9 is all you need to do. If your employer asks for other documents or the original documents to be presented, show them the USCIS’ anti-discrimination notice here.
Can I file Form I-9 electronically?
Technically, you can’t file Form I-9 electronically. However, what you can do is utilize a computer to fill out the document and print out a paper copy to sign it. Under the Department of Homeland Security regulations, Form I-9 provided by the USCIS can’t be signed electronically, therefore, it can’t be filed electronically.
Nevertheless, you can fill out the I-9 provided above, email it to your employer, print it out on the worksite, and sign it then, or you can just fill it out online, print out a paper copy, and enter your signature, whichever works the best. Doing this doesn’t go against the rules. Since this is a document that will stay between you and your employer, meaning that it doesn’t have to be filed with the USCIS, you can go about I-9 like this without facing any problems.
Notarizing Form I-9
One of the most commonly asked questions we get is whether or not employees need to notarize their I-9s to prove they are who they say they are on the forms. Under any circumstances, you don’t need to notarize Forms I-9. Just like you aren’t required to send it to any office, you don’t need to go to the notary to get it stamped and verified.
File Form I-9 from our website, sign it and attach your documents that verify who you are and your authorization to work in the United States, and that’s it. Form I-9 is as simple as it gets, and there is no need to complicate it.