941 Form 2022

Form 941, Employers’ Quarterly Federal Tax Return, is used for reporting income taxes, Social Security tax, and Medicare tax withheld from paychecks. 

It’s also used for calculating the employer’s portion of Social Security and Medicare taxes. Form 941 is mandatory to file for every quarter of the year, but it isn’t like the quarterly estimated taxes as you will know what you need to pay to the Internal Revenue Service after filing the form. 

The total paid with the 941 isn’t going to be the tax you owe entirely. Employers need to forward the Social Security and Medicare tax withheld, and the 941 is for calculating it. As for who needs to fill out the 941, every employer in the United States that employs at least one person is required to fill out the form to report payroll-related taxes. 

Fill out 941 online

Report the payroll taxes you withheld from your employees’ wages during the 2022 tax year by filling out Form 941 online. Take note that this is for those that are going to file Form 941, then print out a paper copy to mail to the Internal Revenue Service. To fill out and file 941 with the IRS, you’ll need to use the services of a tax preparation company.

Form 941 mailing address

If you live in Alabama, Alaska, Arizona, Arkansas, California, Colorado, Florida, Hawaii, Idaho, Iowa, Kansas, Louisiana, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, Oregon, South Dakota, Texas, Utah, Washington, or Wyoming

and include your payment with Form 941, mail it to:

Internal Revenue Service
P.O. Box 932100
Louisville, KY 40293-2100

without payment, mail Form 941 to: 

Department of the Treasury
Internal Revenue Service
Ogden, UT 84201-0005

If you live in Connecticut, Delaware, District of Columbia, Georgia, Illinois, Indiana, Kentucky, Maine, Maryland, Massachusetts, Michigan, New Hampshire, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina, Tennessee, Vermont, Virginia, West Virginia, or Wisconsin

and include your payment with Form 941, mail it to:

Internal Revenue Service
P.O. Box 806532
Cincinnati, OH 45280-6532

without payment, mail Form 941 to:

Department of the Treasury
Internal Revenue Service
Kansas City, MO 64999-0005

Cost of filing Form 941 electronically

The most available option for employers that want to save time with taxes is filing tax returns electronically. You can expect to pay between $5 and $20, depending on the tax preparation service. While the cost of e-filing Form 941 is pretty cheap, oftentimes, you don’t get assistance when filing. You’ll need to make the same calculations and pay for filing it with the IRS rather than mailing it. If you need help with your quarterly federal tax return, you can take a look at the instructions to file 941 Form 2022 or talk tax professional in your area. 

Frequently asked questions about Form 941

When are Forms 941 due?

Forms 941 are filed for every quarter and are due 30 days following the end of the quarter. That said, Form 941 is due on April 30 for the first, July 31 for the second, October 31 for the third, and January 31 (following year) for the fourth quarter. 

Can Form 941 be filed electronically?

It’s possible to electronically file Form 941. Many tax preparation services offer e-filing Form 941 as it’s a common tax form that’s mandated to file every quarter.

Am I required to e-file Form 941?

Taxpayers are not required to e-file Form 941. You have the option to fill out a paper copy of the form and mail it to the Internal Revenue Service. Rather than filling out the 941 on paper, you can fill it out online and print out a paper copy, which would save you lots of time and effort. 

Can I fax 941 to the IRS?

The Internal Revenue Service doesn’t accept tax returns or tax forms via fax. Some exceptions apply to this but the majority of the tax forms that you’ll need to file either must be mailed or electronically filed.

How often is 941 filed?

As the name of the form suggests, Employer’s Quarterly Tax Return, Form 941 is filed for every quarter. If late, there is a penalty for every month you didn’t file the form.



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